ANED
HRM
Humanitarian Track
ANED Suite
ANED HRM Humanitarian Track manages the full employment and engagement lifecycle for humanitarian organizations — from permanent staff payroll with grant cost allocation, through field deployment rosters, volunteer agreements, and duty of care obligations.
Pre-configured for African labour law in 15+ countries, with inter-agency secondment workflows, INSO-aligned security management, and integration with ERP grant accounting for direct HR cost capture against donor budgets.
Manage field staff deployments, rotation schedules, remote location tracking, and multi-country rosters for humanitarian programs operating in conflict and disaster-affected areas. Handles inter-agency secondments, temporary duty (TDY) assignments, and staff mobility tracking across operational sites and duty stations.
Engagement workflows for community and incentive workers, interns, and short-term consultants who are paid: stipend and daily-rate payment runs, service and consultancy agreements, deliverable-based payment, per diem and expense management, withholding treatment, cost centre allocation to grants, and end-of-engagement evaluation. Costs post against donor budget lines in ANED ERP. Unpaid volunteering — recruitment, placement, hours and recognition — is managed as engagement in ANED CRM.
Process payroll for staff funded across multiple donors and grants simultaneously. Automatic allocation of salary costs to grant budget lines based on percentage effort, with real-time grant balance checks and overspend alerts. Generates donor-compliant salary support documentation for audits.
Staff wellbeing tracking, security incident reporting, evacuation and hibernation plans, and medical clearance management for staff deployed in high-risk environments. Aligned with INSO, UNDSS, and inter-agency security frameworks. Duty of care dashboards for senior management and security focal points.
Humanitarian-specific hiring — INGO-standard job descriptions, competency frameworks, inter-agency reference checks, and rapid deployment onboarding. Integration with iRecruit and UN Inspira-style pipelines. Security vetting workflows for staff in sensitive program areas.
Configurable leave types including Rest & Recuperation (R&R) for high-risk duty stations, Rest In Place (RIP), and SCHAT leave. Country-specific entitlements, INSO duty station level tracking, and emergency evacuation leave protocols. Biometric and remote clock-in for field attendance.
Run payroll for national and international staff across multiple countries and field offices. Country-specific tax tables, multi-currency support, and expatriate pay structures including hardship allowances and COLA adjustments.
Automated country-specific PAYE, pension, NSSF, and social security deductions. Generate remittance reports formatted per local tax authority and donor-audit-ready payroll cost schedules by funding source and cost centre.
HRM computes the pay run and posts the journal to ERP; ANED Pay moves the money and records it against the project ledger. Field staff, national employees and consultants are paid as an approved disbursement batch, each payment carrying an idempotency key so nobody is paid twice. Mobile money payouts (M-Pesa B2C) are connected today; bank payout connectors are not yet built.
Manage field per diems, travel allowances, hardship pay, and salary advances for deployed staff. Configurable allowance rates by location, security phase, and staff category with automated payroll integration and advance liquidation workflows.
Generate and issue contracts for national staff, international staff, consultants, and volunteers. E-signature collection, contract amendment workflows, expiry alerts, and probation tracking for fixed-term and short-duration field assignments.
Centralised personnel files for all staff categories including work permits, visa records, medical clearance, security training certificates, and safeguarding compliance records. Role-based access with country programme segmentation.
Structured onboarding for incoming field staff covering document submission, duty of care briefings, security orientation, safeguarding training, and ANED Learn course assignment. Country-specific checklists with HR and manager sign-off.
Manage contract endings, early departures, and emergency evacuations with clearance checklists, final pay calculations, repatriation arrangements, and exit interviews. Linked to duty of care records and IT access revocation.
Configurable leave types including annual, sick, maternity, paternity, compassionate, and Rest & Recuperation (R&R) leave per ECHO/UN standards. Field rotation scheduling, R&R accrual tracking, and approval workflows linked to deployment calendars.
Track attendance across field offices, remote locations, and HQ via mobile app, web, or biometric. Automated timesheets for project cost allocation, donor time reporting, and monthly attendance summaries fed directly to payroll.
Manage security stand-down days, emergency evacuations, MEDEVAC leave, and non-working day declarations per field office and country context. All records feed into payroll, donor time reporting, and duty of care documentation.
Configurable danger pay, field site allowances, accommodation, airtime, and on-call rates by location and security phase. Automatically integrated into the payroll engine with per-project cost allocation for donor reporting.
Post vacancies for national and international positions across job boards and humanitarian sector portals. Competency-based interview scorecards, hiring workflows, and onboarding triggers aligned to CHS and INGO HR standards.
Competency-based performance reviews aligned to the Core Humanitarian Standard (CHS) and SPHERE. Quarterly review cycles, performance improvement plans, and promotion recommendations with HR approval workflows.
Peer, manager, and self-assessment reviews using humanitarian competency frameworks including safeguarding behaviour indicators. Anonymous response options, aggregated reports, and escalation workflows for safeguarding concerns.
Training needs identification from performance reviews, ANED Learn integration for mandatory training (PSEA, safeguarding, first aid, security). CPD hour logging, certification tracking with expiry alerts, and donor-reportable training logs.
Headcount by country, programme, and funding source, turnover rate, national vs. international staff ratio, leave utilisation, and recruitment pipeline metrics. Powered by Palo Analytics with board-ready and donor-reportable exports.
Live org chart with field office reporting lines, job grades, and cost centre mapping per donor project. Position management for surge capacity planning, vacancy tracking, and emergency response headcount deployment.
Full audit log of HR actions including payroll approvals, contract changes, and disciplinary decisions. Donor-audit-ready HR cost reports by project and funding source. Meets local labour law and INGO data protection requirements.
Programme-linked headcount planning, hiring forecast models tied to grant funding timelines, succession planning for key field roles, and skills gap analysis for emergency response capacity across country programmes.
A separate product, consumed over its own API and signed webhooks — not a module inside HRM. Paying through ANED Pay is what puts payroll, per diem and cash advances in the same reconciled view as everything else moving through your accounts: approved batches with per-payment idempotency, posted back to ERP project cost ledgers. Mobile money payments (M-Pesa B2C) are connected today; bank payment connectors are not yet built.
Assign safeguarding, PSEA, security awareness, and technical skills training to field and HQ staff. Track completion rates, certificate expiry, and CPD hours per employee with donor-reportable training logs.
AI-powered HR automation: smart payroll anomaly detection, automated contract renewal and medical clearance expiry alerts, predictive attrition scoring for high-risk field roles, and AI-assisted job description generation.
Role-based access controls, MFA, encrypted staff data storage, and country programme data segregation. Meets GDPR, CHS data protection requirements, and donor data governance standards for sensitive staff personal data.