ANED
HRM
Humanitarian Track
ANED Suite
ANED HRM Humanitarian Track manages the full employment and engagement lifecycle for humanitarian organizations — from permanent staff payroll with grant cost allocation, through field deployment rosters, volunteer agreements, and duty of care obligations.
Pre-configured for African labour law in 15+ countries, with inter-agency secondment workflows, INSO-aligned security management, and integration with ERP grant accounting for direct HR cost capture against donor budgets.
Manage field staff deployments, rotation schedules, remote location tracking, and multi-country rosters for humanitarian programs operating in conflict and disaster-affected areas. Handles inter-agency secondments, temporary duty (TDY) assignments, and staff mobility tracking across operational sites and duty stations.
Separate engagement workflows for volunteers, interns, and short-term consultants. Honorary agreements, service contracts, per diem and expense management, cost centre allocation to grants, and end-of-engagement evaluations. Full integration with ERP grant accounting for direct cost capture against donor budget lines.
Process payroll for staff funded across multiple donors and grants simultaneously. Automatic allocation of salary costs to grant budget lines based on percentage effort, with real-time grant balance checks and overspend alerts. Generates donor-compliant salary support documentation for audits.
Staff wellbeing tracking, security incident reporting, evacuation and hibernation plans, and medical clearance management for staff deployed in high-risk environments. Aligned with INSO, UNDSS, and inter-agency security frameworks. Duty of care dashboards for senior management and security focal points.
Humanitarian-specific hiring — INGO-standard job descriptions, competency frameworks, inter-agency reference checks, and rapid deployment onboarding. Integration with iRecruit and UN Inspira-style pipelines. Security vetting workflows for staff in sensitive program areas.
Configurable leave types including Rest & Recuperation (R&R) for high-risk duty stations, Rest In Place (RIP), and SCHAT leave. Country-specific entitlements, INSO duty station level tracking, and emergency evacuation leave protocols. Biometric and remote clock-in for field attendance.
Designed for African humanitarian organisations from small field offices to large multi-country operations — with country-specific payroll compliance included at every tier.
Field Pilot
Up to 25 staff · Cloud hosted
Basic SLA plan available
Payroll, leave, staff records, contracts, and statutory deductions for small NGOs or new country offices running a single-country payroll. Pre-configured for Kenya, Uganda, Ethiopia, South Sudan, Somalia, DRC, and Rwanda.
Setup covers system configuration, payroll for one country, data migration, and 1 day of user training.
Country Programme
Up to 150 staff · Cloud hosted
Standard SLA plan available
Full payroll across up to 3 countries, volunteer and consultant management, R&R leave, field attendance, recruitment and applicant tracking, performance reviews, and duty of care dashboards.
Setup covers multi-country payroll, field attendance integration, ATS setup, safeguarding module, and 3 days of training.
Regional Multi-Country
Up to 500 staff · Cloud or private
Premium SLA plan available
All modules across unlimited countries with 360-degree and safeguarding reviews, donor audit trails, ANED Learn PSEA/safeguarding training integration, ANED AI automation, surge capacity planning, and a dedicated HR success manager.
Setup covers full multi-country implementation, grant cost allocation to ERP, legacy payroll migration, and 5 days of training.
Secretariat & Enterprise
500+ staff · Cloud or on-premise
Premium SLA plan available
Bespoke implementations for large INGOs, UN-affiliated bodies, and multi-country secretariats with complex grading systems, inter-agency secondment workflows, board-level workforce reporting, and on-premise or private-cloud deployment.
Includes dedicated infrastructure, custom SLAs, co-development of organisation-specific modules, and embedded technical support at field and HQ level.
Basic SLA
Included with Field Pilot
Standard SLA
Included with Country Programme
Premium SLA
Included with Regional & Secretariat
Setup fees are one-time. Annual license fees renew automatically and can be adjusted at year-end based on staff count. SLA plans are billed annually and can be upgraded at any time. Prices shown in USD; KES, UGX, ETB, NGN, and GHS billing available. Talk to our team for a tailored quote.
Run payroll for national and international staff across multiple countries and field offices. Country-specific tax tables, multi-currency support, and expatriate pay structures including hardship allowances and COLA adjustments.
Automated country-specific PAYE, pension, NSSF, and social security deductions. Generate remittance reports formatted per local tax authority and donor-audit-ready payroll cost schedules by funding source and cost centre.
Pay field staff, national employees, and consultants via bank transfer and mobile money across 15+ African markets. Bulk payroll disbursement with per-employee confirmation, failed-payment alerts, and reconciliation to ERP project ledgers.
Manage field per diems, travel allowances, hardship pay, and salary advances for deployed staff. Configurable allowance rates by location, security phase, and staff category with automated payroll integration and advance liquidation workflows.
Generate and issue contracts for national staff, international staff, consultants, and volunteers. E-signature collection, contract amendment workflows, expiry alerts, and probation tracking for fixed-term and short-duration field assignments.
Centralised personnel files for all staff categories including work permits, visa records, medical clearance, security training certificates, and safeguarding compliance records. Role-based access with country programme segmentation.
Structured onboarding for incoming field staff covering document submission, duty of care briefings, security orientation, safeguarding training, and ANED Learn course assignment. Country-specific checklists with HR and manager sign-off.
Manage contract endings, early departures, and emergency evacuations with clearance checklists, final pay calculations, repatriation arrangements, and exit interviews. Linked to duty of care records and IT access revocation.
Configurable leave types including annual, sick, maternity, paternity, compassionate, and Rest & Recuperation (R&R) leave per ECHO/UN standards. Field rotation scheduling, R&R accrual tracking, and approval workflows linked to deployment calendars.
Track attendance across field offices, remote locations, and HQ via mobile app, web, or biometric. Automated timesheets for project cost allocation, donor time reporting, and monthly attendance summaries fed directly to payroll.
Manage security stand-down days, emergency evacuations, MEDEVAC leave, and non-working day declarations per field office and country context. All records feed into payroll, donor time reporting, and duty of care documentation.
Configurable danger pay, field site allowances, accommodation, airtime, and on-call rates by location and security phase. Automatically integrated into the payroll engine with per-project cost allocation for donor reporting.
Post vacancies for national and international positions across job boards and humanitarian sector portals. Competency-based interview scorecards, hiring workflows, and onboarding triggers aligned to CHS and INGO HR standards.
Competency-based performance reviews aligned to the Core Humanitarian Standard (CHS) and SPHERE. Quarterly review cycles, performance improvement plans, and promotion recommendations with HR approval workflows.
Peer, manager, and self-assessment reviews using humanitarian competency frameworks including safeguarding behaviour indicators. Anonymous response options, aggregated reports, and escalation workflows for safeguarding concerns.
Training needs identification from performance reviews, ANED Learn integration for mandatory training (PSEA, safeguarding, first aid, security). CPD hour logging, certification tracking with expiry alerts, and donor-reportable training logs.
Headcount by country, programme, and funding source, turnover rate, national vs. international staff ratio, leave utilisation, and recruitment pipeline metrics. Powered by Palo Analytics with board-ready and donor-reportable exports.
Live org chart with field office reporting lines, job grades, and cost centre mapping per donor project. Position management for surge capacity planning, vacancy tracking, and emergency response headcount deployment.
Full audit log of HR actions including payroll approvals, contract changes, and disciplinary decisions. Donor-audit-ready HR cost reports by project and funding source. Meets local labour law and INGO data protection requirements.
Programme-linked headcount planning, hiring forecast models tied to grant funding timelines, succession planning for key field roles, and skills gap analysis for emergency response capacity across country programmes.
Field staff payroll, per diem, and cash advance disbursements via mobile money and bank transfer across 15+ African markets. Real-time confirmation and automatic reconciliation to ERP project cost ledgers.
Assign safeguarding, PSEA, security awareness, and technical skills training to field and HQ staff. Track completion rates, certificate expiry, and CPD hours per employee with donor-reportable training logs.
AI-powered HR automation: smart payroll anomaly detection, automated contract renewal and medical clearance expiry alerts, predictive attrition scoring for high-risk field roles, and AI-assisted job description generation.
Role-based access controls, MFA, encrypted staff data storage, and country programme data segregation. Meets GDPR, CHS data protection requirements, and donor data governance standards for sensitive staff personal data.